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RHS Band Parent Volunteer Form RHS Band Parent Volunteers 2010/11 PARENTS - WE NEED YOUR HELP! The RHS Band program could not function without the help of Parent Volunteers. We are able to offer the many musical opportunities to your sons & daughters only with your critically important assistance! THANKS IN ADVANCE FOR YOUR HELP IN PROVIDING YOUR KIDS WITH ACCESS TO EXCITING, MEMORABLE & MEANINGFUL OPPORTUNITIES IN THE RHS BAND!!! Our expectation is that every parent/family participates as a volunteer in some capacity. Please plan to volunteer in at least one (or more) areas/events listed below. If you have questions, or need additional information, please contact: steve.olsen@district196.org   Please fill out the from completely.  Please check the boxes next to the opportunities that you want to volunteer for. *Please fill out before the school year ends, or no later than July 19 (when marching band begins). Note that if you fill this out after this date you may not be contacted as we will only be collecting new names every few weeks after this point. 2010/11 RHS BAND - PARENT VOLUNTEER OPPORTUNITIES: First Name: Last Name: Email Address: Phone Number: Parent of: (Your Child's Name): 1. BAND VOLUNTEER COORDINATOR & COMMUNICATOR Using a database of Band Parent Volunteers (extracted data from online Parent Volunteer registration), three parent volunteers needed to assist in contacting volunteers via e-mail or phone for various events listed below (you do not chaperone the actual event, you e-mail or phone the chaperones and organize them for event/activities) Specific Summer Events/Projects: COLOR GUARD SILKS/UNIFORM CONSTRUCTION 2. COLOR GUARD CUTTERS:    2 Team Leaders    20+ Volunteers Responsibilities: Lay out and cut all uniform pieces and flag pieces. The team leaders will train the volunteers in the correct procedures for cutting and oversee the process. Summer project, July & August. 3. COLOR GUARD PINNING & GLUING:    2 Team Leaders    20+ Volunteers Responsibilities: Pin and Glue all flag pieces together. The team leaders will train the volunteers on the placement of pieces as well as the correct way to pin and glue pieces together. This team is also responsible for fray checking the completed flags. Summer project, July & August. 4. COLOR GUARD SEWING:      3 Team Leaders    20 Volunteers Responsibilities: Construction of the uniforms and zig-zagging/hemming of flags. The team leaders will train the volunteers on the correct assembly and sewing of the costumes and flags. Summer project, July & August.   5. WATER FOR MARCHING BAND DRILL CAMP Help with providing WATER (using large coolers for students to refill their individual water-bottles) and/or COOL TREATS (popsicles, etc.) for students at Drill Camp the week of August 3 - 6th, 2010.  6. DRIVE SEMI-TRUCK Drive semi-truck tractor to pull the RHS Band equipment trailer. You must have a current Minnesota CDL driver's license. Much more detailed information available from Steve Olsen. Dates drivers are needed - choose the dates that work for you - we rent a tractor for each date: Sunday, July 25 (RHS to Band Camp @ St. John's University - Collegeville, MN) Friday, July 30 depart St. John's University 5:30 - 6:00 (to RHS from Band Camp Collegeville, MN) Saturday, September 11 (Eastview) Saturday & Sunday, September 18 & 19 (depart RHS @ 6AM Saturday, going to Marshall, MN.       Stay overnight in motel, come back on Sunday, arrive at RHS by noon) Saturday, September 25 (Irondale) Dome Day 1 Practice - Date TBA Dome Day 2 Practice - Date TBA Friday - Sunday, October 15-17 (BOA - St. Louis, MO. Depart RHS 5:30 am on Friday, two nights       hotel, depart for home on Sunday morning) Saturday, October 23 (Metrodome, Minneapolis, 11 AM - 11:30 PM) 7.  AD SALES FUNDRAISER Assist with Printed Program "Ad Sales" Fundraiser, (assist with organizing the Ad Sales fundraiser, June - August) 8.  BRAT STAND - JULY 31 Help with the Von Hanson Food Sales Fundraiser, Leprechaun Days Parade, July 31, 10:00 AM - 3 PM, front lawn of Rosemount HS (profits from this sale directly benefit RHS Band). Set-up Brat Stand, cook & sell Brats & Hot Dogs, pick-up & return all food/condiments from Von Hanson's in Apple Valley. 9.  CHAPERONE BAND CAMP, JULY 25-30 Sunday 7/25 through Friday 7/30 @ St. John's University. A complete Band Camp week schedule can be found here  E-mail with specific questions: steve.olsen@district196.org 10. CHAPERONE STATE FAIR - 8/26 Chaperone Marching Band Performance at MN State Fair, August 26, 9 AM-8 PM (must ride the bus to and from the state fairgrounds) 11.  PROP CONSTRUCTION Marching Band prop construction. Band Directors will coordinate this with you. (Summer project, June, July & August) 12.  MUSIC TESTING Parents to assist with Marching Band Hornline Music Memorization Testing (Requires good music reading skills. Testing occurs one hour prior to the start of each summer practice. You select dates & times that fit your schedule and communicate this to Steve Olsen) 13.  MARCHING BAND UNIFORMS Assist with fitting, storing, inventory and issuing of uniforms. New Uniform Fitting & Check-Out will occur August 9-13. You will select days & times that work for you. 21st ANNUAL ROSEMOUNT MARCHING BAND FESTIVAL SUNDAY, SEPTEMBER 11, 2010, 1:00 PM 14.  EVENT VOLUNTEER COORDINATOR Serve as Parent Volunteers Coordinator 1-3 parents needed who do not necessarily work at the actual event, you e-mail or phone the chaperones and assist the band staff in organizing this in advance of the actual event 15.  CONCESSIONS STAND COORDINATOR Serve as Concessions Stand Coordinator (3 parents needed to work with RHS Staff Concessions Coordinator in ordering food & organizing Band Parent Volunteers to work the day of event) All other PARENT VOLUNTEER "jobs" for the Rosemount Marching Band Festival event are listed below. 16.  WORK A 3 HOUR SHIFT IN THE CONCESSIONS STAND - day of event 17.  PRESS-BOX COORDINATOR (tally score sheets, enter scores on computer, organize food/snacks for judges) - day of event 18.  TRAFFIC/PARKING SUPERVISION - day of event 19.  SERVE AS A BAND HOST  - day of event 20.  SERVE ON "CLEAN-UP" CREW after festival ends - day of event 21.  WORK AS AN USHER IN THE STADIUM - day of event 22.  PROVIDE FIRST-AID SUPPORT - day of event 23.  STADIUM GATE SUPERVISION & "TICKET SALES" - day of event 24.  PROVIDE "SHUTTLE VEHICLE" SERVICE TO CHAUFFER THE JUDGES  between airport, RHS and hotel BAND EVENTS- FALL: 25.  PROVIDE FIRST-AID SUPPORT FOR BAND PERFORMANCES 26.  HOME FOOTBALL GAME CHAPERONE Chaperone Fall Marching Band Performances - Three Home Football Games, 12-15 parents needed. (Report time is the same as for your child, done when your child is done. See Band Calendar for a complete listing of band performance dates & times. You will help with percussion equipment moving, and sit in the stadium stands with students as chaperones.) Please plan to attend ALL three home games. 9/2, 9/17, 10/1 (Homecoming) 27.  CHAPERONE FOUR LOCAL COMPETITION DATES Chaperone Fall Marching Band TWIN CITIES COMPETITIONS - Four Marching Band Competition Dates - Bus Trips, 12-14 parents needed. (Report time is when the buses arrive, done when your child is done. See Band Calendar for a complete listing of band performance dates & times. You will chaperone the bus ride and help with percussion Equipment Loading/Packing, moving, etc.). Please plan to attend ALL Four Marching Band Competition Dates and ride the bus TO & FROM as a Chaperone at these events. Competitions: 9/11 Eastview; 9/25 Metrodome & Irondale (double show day); 10/9 Eden Prairie, 10/23 Metrodome State Finals DOME DAY CHAPERONE Chaperone Fall Marching Band DOME DAY practices @ the Metrodome - Minneapolis. 15-20 parents needed for each Dome Day. You will chaperone the bus ride (to and from) and help with percussion Equipment Loading/Packing, moving, etc. and assist in coordinating the pizza/pop lunch for all students, staff & chaperones.      28. DOME DAY #1: Date TBA by Metropolitan Sports Commission      29. DOME DAY #2: Date TBA by Metropolitan Sports Commission   30. MARSHALL OVERNIGHT TRIP CHAPERONE, 9/18 - 9/19 Chaperone Fall Marching Band Trip to Marshall, MN; September 18 & 19 Cost for each Chaperone is $0. 10-12 parents needed. You must ride the coach bus to and from with the students and we will be staying overnight in a gymnasium (sleeping bags/cots). 31.  ST. LOUIS OVERNIGHT TRIP CHAPERONE, 10/15 - 10/17 Chaperone Fall Marching Band Trip to St. Louis, MO; Friday 10/15 - Sunday 10/17. Cost for each Chaperone is $150, limited to the first 8 people to register their interest by e-mailing: steve.olsen@district196.org  You must ride the coach bus to and from with the students and we will be staying two nights in hotel - double occupancy for parent chaperones. This includes a FIELD PASS for each Chaperone (this provides admission to the event, no ticket needed). 32.  LOADING/UNLOADING BAND TRAILER - ST. LOUIS, SATURDAY 10/16 Assist in unloading & loading equipment trailer while in St. Louis BOA competition. You still need to purchase a ticket to the BOA competition - you will meet RHS equipment truck/trailer in the dome loading dock and assist in loading/unloading during the scheduled time (20 minutes). 33. MARCHING BAND BANQUET Assist with set-up and clean-up of the Marching Band Banquet, Monday, November 8, 6 PM start-time, RHS Student Center 34.  PUBLICITY Write newspaper PRESS-RELEASES publicizing Band events and submit them to local newspapers, television stations, etc. 35.  PHOTOGRAPHY OF BAND EVENTS Photography of Band events (must have a digital camera) 36.  VIDEOTAPE BAND EVENTS Videotaping of Band events throughout the year. Provide district cable channel with video footage of RHS Band Events/Concerts to be broadcast on ISD 196 Cable Channel. We can provide you with a digital camera to use. 37.  FUNDRAISING Assist in work of organizing & coordinating fundraising activities at various times, 3-4 fundraiser events spread throughout the year 39. CLERICAL Organize & maintain Music Library (music filing, computer database entry). You choose days & times that work with your schedule. 9TH ANNUAL BAND GARAGE SALE: April 30, 2011 The date of the sale is Saturday, April 30, 2011. Set-up day will occur on Friday, April 29. 39.  CO-CHAIR along with last year's Co-Chair. A very ORGANIZED & DETAILED NOTEBOOK explains everything in sequential order for this event. 40.  SECTION LEADER - work during the set-up day (Friday) and the day of sale (Saturday); in charge of one section of the Garage Sale. 41.  DONATION TRAILER WORKER - during the week leading up to the Garage Sale, help with donations at the trailers, (unload, sort and organize donations). 42.  GENERAL VOLUNTEER - help where needed, during the set-up day (Friday) and on the day of the Garage Sale (Saturday) (floor worker, cashier, security, food sales, etc.). 43.  PUBLIC RELATIONS - promoting and advertising the Garage Sale. Help the Co-Chairs with advertising and contacting community organizations.   Note that if you fill this out after July 20th you may not be contacted as we will only be collecting new names every few weeks after this point. PLEASE VERIFY YOUR CHOICES ABOVE BEFORE HITTING SUBMIT. PLEASE SUBMIT FORM ONLY ONCE PRINT OUT THE PAGE YOU ARE BROUGHT TO FOR YOUR RECEIPT. YOU WILL ALSO RECEIVE AN EMAIL WITH YOUR CHOICES. KEEP FOR YOUR RECORDS.

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