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RHS Band Parent Volunteer Form RHS Band Parent Volunteers 2011/12 PARENTS - WE NEED YOUR HELP! The RHS Band program could not function without the help of Parent Volunteers. We are able to offer the many musical opportunities to your sons & daughters only with your critically important assistance! THANKS IN ADVANCE FOR YOUR HELP IN PROVIDING YOUR KIDS WITH ACCESS TO EXCITING, MEMORABLE & MEANINGFUL OPPORTUNITIES IN THE RHS BAND!!! Our expectation is that every parent/family participates as a volunteer in some capacity. Please plan to volunteer in at least one (or more) areas/events listed below. If you have questions, or need additional information, please contact: steve.olsen@district196.org   2011/12 RHS BAND - PARENT VOLUNTEER OPPORTUNITIES: WE HAVE REMOVED THE FORM AS WE ARE PAST THE DEADLINE.  IF YOU WOULD STILL LIKE TO VOLUNTEER, PLEASE EMAIL STEVE OLSEN DIRECTLY AT: steve.olsen@district196.org  1. BAND VOLUNTEER COORDINATOR & COMMUNICATOR            (3 Parents Needed) Using a database of Band Parent Volunteers (extracted data from online Parent Volunteer registration), assist in contacting volunteers via e-mail or phone for various events listed below (you do not chaperone the actual event, you e-mail or phone the chaperones and organize them for event/activities) Specific Summer Events/Projects: COLOR GUARD SILKS/UNIFORM CONSTRUCTION 2. COLOR GUARD CUTTERS:     2 Team Leaders     20+ Volunteers Responsibilities: Lay out and cut all uniform pieces and flag pieces. The team leaders will train the volunteers in the correct procedures for cutting and oversee the process. Summer project, July & August. 3. COLOR GUARD PINNING & GLUING:     2 Team Leaders     20+ Volunteers Responsibilities: Pin and Glue all flag pieces together. The team leaders will train the volunteers on the placement of pieces as well as the correct way to pin and glue pieces together. This team is also responsible for fray checking the completed flags. Summer project, July & August. 4. COLOR GUARD SEWING:      3 Team Leaders     20 Volunteers Responsibilities: Construction of the uniforms and zig-zagging/hemming of flags. The team leaders will train the volunteers on the correct assembly and sewing of the costumes and flags. Summer project, July & August.   5. WATER FOR MARCHING BAND DRILL CAMP          August 2- 5th Only, 2011  4 Parents Needed Help with providing WATER for our post-Band Camp week of daytime practices(using large coolers for students to refill their individual water-bottles) and/or COOL TREATS (popsicles, etc.) for students at BAND PRACTICES throughout the summer.  6. DRIVE SEMI-TRUCK Drive semi-truck tractor to pull the RHS Band equipment trailer. You must have a current Minnesota CDL driver's license. Much more detailed information available from Steve Olsen. Dates drivers are needed - choose the dates that work for you - we rent a tractor for each date:  Sunday, July 24 (RHS to Band Camp @ St. John's University - Collegeville, MN)  Friday, July 29 depart St. John's University 5:30 - 6:00 (to RHS from Band Camp Collegeville, MN)  Saturday, September 10 (Eastview)  Saturday & Sunday, September 17 & 18 (depart RHS @ 6AM Saturday, going to Marshall, MN.  Stay overnight in motel, come back on Sunday, arrive at RHS by noon)  Saturday, September 24 (Irondale)  Dome Day 1 Practice - Date TBA  Dome Day 2 Practice - Date TBA  Friday - Sunday, October 14-16 (BOA - St. Louis, MO. Depart RHS 5:30 am on Friday, two nights       hotel, depart for home on Sunday morning)  Saturday, October 22 (Metrodome, Minneapolis, 11 AM - 11:30 PM)  7.  AD SALES FUNDRAISER   1 Parent Needed Assist with Printed Program "Ad Sales" Fundraiser, (assist with organizing the Ad Sales fundraiser, June - August)  8.  BRAT STAND - JULY 30   12 - 15 Parents Needed Help with the Grilled/Brat/Food Sales Fundraiser, Leprechaun Days Parade, July 30, 10:00 AM - 3 PM, front lawn of Rosemount HS (profits from this sale directly benefit RHS Band). Set-up Brat Stand, cook & sell Brats & Hot Dogs, pick-up & get all food/condiments prior to this day.  9.  CHAPERONE BAND CAMP, JULY 24 - 29    12 - 16 Parents Needed Sunday 7/24 through Friday 7/29 @ St. John's University. A complete Band Camp week schedule can be found hhere  E-mail steve.olsen@district196.org if you'd like to chaperone or with any questions.  10. CHAPERONE STATE FAIR - 8/25   4 Parents Needed Chaperone Marching Band Performance at MN State Fair, August 25, 9 AM-8 PM (must ride the bus to and from the state fairgrounds)br>  11.  PROP CONSTRUCTION Marching Band prop construction. Band Directors will coordinate this with you. (Summer project, June, July & August)  12.  MUSIC TESTING   4 Parents Needed Parents to assist with Marching Band Hornline Music Memorization Testing (Requires good music reading skills. Testing occurs one hour prior to the start of each summer practice. You select dates & times that fit your schedule and communicate this to Steve Olsen)  13.  MARCHING BAND UNIFORMS   12 - 16 Parents Needed Assist with fitting, storing, inventory and issuing of uniforms. New Uniform Fitting & Check-Out will occur August 8 - 11. You will select days & times that work for you. 22nd ANNUAL ROSEMOUNT MARCHING BAND FESTIVAL SUNDAY, SEPTEMBER 10, 2011, 1:00 PM  14.  EVENT VOLUNTEER COORDINATOR Serve as Parent Volunteers Coordinator 1-3 parents needed who do not necessarily work at the actual event, you e-mail or phone the chaperones and assist the band staff in organizing this in advance of the actual event  15.  CONCESSIONS STAND COORDINATOR   3 Parents Needed Serve as Concessions Stand Coordinator (3 parents needed to work with RHS Staff Concessions Coordinator in ordering food & organizing Band Parent Volunteers to work the day of event) All other PARENT VOLUNTEER "jobs" for the Rosemount Marching Band Festival event are listed below.  However, the sign-up for these will occur at the Fall RHS "Open House",  Tuesday, August 30th.  16.  WORK A 3 HOUR SHIFT IN THE CONCESSIONS STAND - day of event  17.  PRESS-BOX COORDINATOR (tally score sheets, enter scores on computer, organize food/snacks for judges) - day of event  18.  TRAFFIC/PARKING SUPERVISION - day of event  19.  SERVE AS A BAND HOST  - day of event  20.  SERVE ON "CLEAN-UP" CREW after festival ends - day of event  21.  WORK AS AN USHER IN THE STADIUM - day of event  22.  PROVIDE FIRST-AID SUPPORT - day of event  23.  STADIUM GATE SUPERVISION & "TICKET SALES" - day of event  24.  PROVIDE "SHUTTLE VEHICLE" SERVICE TO CHAUFFER THE JUDGES  between airport, RHS and hotel BAND EVENTS- FALL:  25.  PROVIDE FIRST-AID SUPPORT FOR BAND PERFORMANCES  26.  HOME FOOTBALL GAME CHAPERONE   16 Parents Needed Chaperone Fall Marching Band Performances - FOUR Home Football Games, (Report time is the same as for your child, done when your child is done. See Band Calendar for a complete listing of band performance dates & times. You will help with percussion equipment moving, and sit in the stadium stands with students as chaperones.) Please plan to attend ALL three home games. 9/9, 9/23, 10/7 (Homecoming) & 10/19  27.  CHAPERONE THREE LOCAL COMPETITION DATES           6 Parents Needed Chaperone Fall Marching Band TWIN CITIES COMPETITIONS - Three Marching Band Competition Dates - Bus Trips (Report time is when the buses arrive, done when your child is done. See Band Calendar for a complete listing of band performance dates & times. You will chaperone the bus ride and help with percussion Equipment Loading/Packing, moving, etc.). Please plan to attend ALL Three Marching Band Competition Dates and ride the bus TO & FROM as a Chaperone at these events. Competitions: 9/10 Eastview; 9/24 Irondale, 10/22 Metrodome State Finals  28.) SEMI-TRAILER "LOAD CREW" - 12-16 Parents needed Load & unload the semi-trailer for TWIN CITIES LOCAL COMPETITIONS - Three Marching Band Competition Events. Report time (at RHS) is the "load time" listed on the schedule e-mailed the week prior to each event. Then meet at the performance site (drive yourself or ride the bus) and unload at the performance site, and then load everything again at the conclusion of the event, and then unload when arriving back to RHS. Please plan to attend ALL Three Marching Band Competition  Competitions: 9/10 Eastview, 9/24 Irondale, 10/22 Metrodome State Finals DOME DAY CHAPERONE Chaperone Fall Marching Band DOME DAY practices @ the Metrodome - Minneapolis. 15-20 parents needed for each Dome Day. You will chaperone the bus ride (to and from) and help with percussion Equipment Loading/Packing, moving, etc. and assist in coordinating the pizza/pop lunch for all students, staff & chaperones.      29. DOME DAY #1: Date TBA by Metropolitan Sports Commission      30.. DOME DAY #2: Date TBA by Metropolitan Sports Commission   31. MARSHALL OVERNIGHT TRIP CHAPERONE, 9/17 - 9/18 Chaperone Fall Marching Band Trip to Marshall, MN; September 17 & 18 Cost for each Chaperone is $0. 10-12 parents needed. You must ride the coach bus to and from with the students and we will be staying overnight in a gymnasium (sleeping bags/cots). 32.  ST. LOUIS OVERNIGHT TRIP CHAPERONE, 10/15 - 10/17 Chaperone Fall Marching Band Trip to St. Louis, MO; Friday 10/14 - Sunday 10/16. Cost for each Chaperone is $100, limited to the first 8 people to register their interest by e-mailing: steve.olsen@district196.org  You must ride the coach bus to and from with the students and we will be staying two nights in hotel - double occupancy for parent chaperones. This includes a FIELD PASS for each Chaperone (this provides admission to the event, no ticket needed).  33.  LOADING/UNLOADING BAND TRAILER - ST. LOUIS, SATURDAY 10/15 Assist in unloading & loading equipment trailer while in St. Louis BOA competition. You still need to purchase a ticket to the BOA competition - you will meet RHS equipment truck/trailer in the dome loading dock and assist in loading/unloading during the scheduled time (20 minutes).  34. MARCHING BAND BANQUET Assist with set-up and clean-up of the Marching Band Banquet, Monday, November 7, 6 PM start-time, RHS Student Center  35.  PUBLICITY Write newspaper PRESS-RELEASES publicizing Band events and submit them to local newspapers, television stations, etc.  36.  PHOTOGRAPHY OF BAND EVENTS Photography of Band events (must have a digital camera)  37.  VIDEOTAPE BAND EVENTS Videotaping of Band events throughout the year. Provide district cable channel with video footage of RHS Band Events/Concerts to be broadcast on ISD 196 Cable Channel. We can provide you with a digital camera to use.  38.  FUNDRAISING Assist in work of organizing & coordinating fundraising activities at various times, 3-4 fundraiser events spread throughout the year  39. CLERICAL Organize & maintain Music Library (music filing, computer database entry). You choose days & times that work with your schedule. 10TH ANNUAL BAND GARAGE SALE: May 5, 2012 The date of the sale is Saturday, May 5, 2012. Set-up day will occur on Friday, May 4.  40.  CO-CHAIR along with last year's Co-Chair. A very ORGANIZED & DETAILED NOTEBOOK explains everything in sequential order for this event.  41.  SECTION LEADER - work during the set-up day (Friday) and the day of sale (Saturday); in charge of one section of the Garage Sale.  42.  DONATION TRAILER WORKER - during the week leading up to the Garage Sale, help with donations at the trailers, (unload, sort and organize donations).  43.  GENERAL VOLUNTEER - help where needed, during the set-up day (Friday) and on the day of the Garage Sale (Saturday) (floor worker, cashier, security, food sales, etc.).  44.  PUBLIC RELATIONS - promoting and advertising the Garage Sale. Help the Co-Chairs with advertising and contacting community organizations.

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